EXAVERIFY'S
Privacy Policy
Effective Date: 15 October 2026
1. Introduction
Welcome to ExaVerify (https://exaverify.online), an email verification platform developed and operated by Exanext Technologies, based in Kolkata, West Bengal, India.
We respect the privacy of our website visitors, prospective customers, and business clients.
This Privacy Policy explains how we collect, use, process, share, retain, and protect personal information in connection with our website, enquiries, and email verification services.
2. Information We Collect
Depending on how you interact with ExaVerify, we may collect the following information.
Business and Contact Information
When you submit an enquiry, we may collect:
Your name
Email address
Company or business name
Approximate email-list size
Verification requirements
Other information you voluntarily provide
Email Verification Data
When verification services are arranged, customers may provide datasets containing email addresses and related information.
These datasets may contain personal information. We process them for the verification purposes agreed with the customer.
Customers should not submit sensitive personal information or unnecessary additional data.
Technical Information
When you visit our website, our hosting infrastructure and website software may process technical information such as IP addresses, browser information, request details, timestamps, and security-related logs.
3. How We Use Information
We process information for purposes including:
Responding to enquiries and providing quotations
Assessing verification requirements
Providing agreed email verification services
Generating verification results and reports
Communicating about customer requests
Maintaining website functionality and security
Preventing misuse and investigating technical problems
Meeting applicable legal obligations
We do not sell customer-submitted email lists.
We do not sell customer-submitted email lists.We do not use customer verification lists for independent email marketing campaigns.
Where applicable law requires a particular legal basis for processing personal information, we process information only where an appropriate basis exists.
4. Customer Email Lists
Customers remain responsible for ensuring that they have the necessary rights, permissions, notices, and lawful basis to submit email addresses for verification.
ExaVerify processes customer lists for the agreed service purposes and, where applicable, on the customer's documented instructions.
Our initial service is an assisted verification model. Customers should only submit datasets through a transfer method agreed with ExaVerify.
We do not request complete email lists through the public website enquiry form.
Email verification may involve domain lookups, DNS queries, and SMTP interactions with third-party mail servers. These technical checks can disclose limited address-related information to the relevant mail infrastructure.
Verification does not require ExaVerify to send marketing messages to the addresses being checked.
5. Website Forms and Email Communications
Our website uses WordPress and WPForms for customer enquiries.
Transactional email notifications are sent using Brevo, and enquiries are received in an Exanext Technologies business-operated Gmail inbox.
These services process information necessary to deliver and manage our communications.
Depending on enabled settings, website components and their service providers may also maintain technical logs or form-entry backups.
We use submitted enquiry information to respond to the request and manage subsequent business communications.
We do not automatically subscribe visitors to marketing campaigns merely because they submit an enquiry.
6. Hosting and Third-Party Service Providers
ExaVerify uses external technology and infrastructure providers.
These may include:
Website and application hosting providers, including Kamatera
WordPress and website software providers
WPForms for contact forms
Brevo for transactional email delivery
Google for business email communications
Domain name, DNS, and security service providers
Mail infrastructure contacted during verification checks
These providers may process information in different jurisdictions, depending on their services and infrastructure.
We seek to use service providers appropriate for the intended operations and applicable data protection requirements.
7. Data Security
We take reasonable technical and organizational measures intended to protect information against unauthorized access, disclosure, alteration, loss, and misuse.
Such measures may include access controls, restricted administrative access, system maintenance, and appropriate server and application security configurations.
No internet-based service can guarantee absolute security.
Customers should use only the agreed transfer methods when submitting verification datasets.
8. Data Retention and Deletion
We retain business enquiries, correspondence, and transaction records for as long as reasonably necessary for the purposes for which they were collected, including handling requests, maintaining relevant business records, resolving disputes, and complying with applicable law.
For customer verification datasets, the applicable retention and deletion arrangements will be communicated as part of the agreed processing scope before datasets are accepted.
Retention may differ for source files, generated reports, application logs, security records, and backups.
Where applicable, customers may request the deletion or return of their data, subject to technical limitations and legal retention requirements.
We do not intend to retain customer verification lists indefinitely.
9. Cookies and Similar Technologies
Our website may use cookies or similar technologies needed for functionality, administration, security, and user experience.
Additional analytics or marketing technologies, if introduced, will be assessed for applicable disclosure and consent requirements.
Visitors may manage cookies through their browser settings, although disabling certain cookies may affect website functionality.
10. International Data Processing
Our customers and service providers may be located in different countries.
Where information is processed or transferred internationally, we will assess applicable data protection requirements and use appropriate safeguards where required.
11. Your Privacy Rights
Depending on applicable law, individuals may have rights to request:
Access to their personal information
Correction of inaccurate information
Deletion of eligible personal information
Information about how their data is processed
Withdrawal of consent where processing relies on consent
Other rights provided under applicable privacy laws
Requests may be subject to verification, legal requirements, and applicable exceptions.
Where ExaVerify processes data on behalf of a business customer, requests concerning that customer's dataset may need to be directed to the responsible customer organization.
Individuals may also have a right to approach the appropriate data protection authority where provided by law.
12. Children's Privacy
ExaVerify is intended for businesses and professional users.
Our services are not designed for children, and we do not knowingly solicit personal information from children through the website.
13. Changes to This Policy
We may update this Privacy Policy to reflect changes in our services, operational practices, or legal requirements.
The current version will be published on this page with its effective date. Where legally required, we will provide additional notice.
14. Contact Us
For privacy questions, access or deletion requests, or concerns about personal information, please contact:
Exanext Technologies — ExaVerify
Kolkata, West Bengal, India
Email: exanext2020@gmail.com
Website: https://exaverify.online
Please include sufficient information for us to understand and respond to your request without sending sensitive information unnecessarily.